Reporting on services available through Service Vouchers 2025-2027

The Grantee must report on the services provided through Service Vouchers within 180 days from the end of the conciliation services provided related to each Voucher, by filling in the relevant documentation in the online management system, which must then be printed, signed and presented to the Ad Personam Multifunctional Structure (for appointments contact the toll-free number 800 163870).

We recommend that you consult the Activation and Payment Manual and the Manual for requesting fees at sttates of work progress.

For information on the complete process to be followed for the "Provision of services through Service Vouchers" please refer to the following pages:

• Provision of services through Service Vouchers - period 2025-2027
• Provision of services through Service Vouchers - period 2022-2024

Activity reports must be filed within 180 days of the closure of the conciliation services provided.

The procedure must be followed by all entities providing services that can be used through Service Vouchers.

The Executing Party may request from the Provincial Administration the payments for the services provided:

• inadvance payments of 50% and up to 85% of the value of the Voucher, after the completion of a number of hours of activity corresponding at least to the percentage of the advance payment requested (in the case of cumulative Vouchers, the advance payment that may be requested may refer to the value of the single Voucher)
• the balance after completion or conclusion of the service (reduced by any progress).

In the case of a request for settlement by progress:

• The Schedule of costs required for the service provided, generated by the computer system, to be attached for each Voucher entered:

1. Application for state of progress settlement;
2. Brief report on the performance of the service in accordance with the PE.S.;
3. Original paper attendance register used in the case of off-line services, duly filled in and signed by both the Paying Authority and the minor's parent/ carer. In the case of an electronic register, this document will be extracted directly from the computer management system;
4. Declaration regarding the children's vaccination compliance (band A and band B).

In the case of a balance request

• Statement of the costs requested for the service provided, generated by the computer system to be attached for each voucher entered:

1. Application for balance payment generated by the computer system;
2. Brief report on the performance of the service in the terms and conditions indicated and in compliance with the PES, generated by the IT system;
3. Original paper attendance register used in the case of off-line, duly filled in and signed by both the Paying Authority and the minor's parent/ carer. In the case of an electronic register, this document will be extracted directly from the computer system;
4. Statement of account form generated by the computer system, which gives an account of the public share and the private co-participation share;
5. Confirmation of service provision at the end of the service drawn up by the holder of the Service Voucher;
6. Declaration regarding the children's vaccination compliance (band A and band B);
7. Copy of the insurance policies taken out.

In the case of a Settlement Notice with a zero balance:

• The Settlement Notice with a zero balance.