Reporting on services available through Service Vouchers - 2022/2024

The Grantee must report the services used through Service Vouchers within 180 days of their completion, by filling in the relevant documentation in the online management system, which must then be printed, signed and presented to the Ad Personam Multifunctional Structure (for appointments contact the toll-free number 800 163870).

It is advisable to consult the Activation and Payment Manual and the Manual for requesting fees at sttates of progress.

For information on the complete process to be followed for the "Provision of services through Service Vouchers" please refer to the following pages:

- Provision of services through Service Vouchers - period 2022-2024

- Provision of services through Service Vouchers - period 2025-2027

Activity reports must be filed within 180 days of the closure of the conciliation services provided.

The procedure must be followed by all entities providing services that can be used through Service Vouchers.

The Executing Party may request from the Provincial Administration the payments for the services provided:

• inadvance payments of 50% and up to 85% of the value of the Voucher, after the completion of a number of hours of activity corresponding at least to the percentage of the advance payment requested (in the case of cumulative Vouchers, the advance payment that may be requested may refer to the value of the single Voucher)
• the balance after completion or conclusion of the service (reduced by any progress).

In the case of a request for settlement by progress:

• The Schedule of costs required for the service provided, generated by the computer system, to be attached for each Voucher entered:

1. The Progress Payment Request;
2. The Report on the service provided;
3. The original Attendance Register(s), duly completed and signed by both the Granting Body and the holder of the Service Voucher (failure to submit the original Register entails non-recognition of the conciliation services);
4. Copy of the Insurance Policy taken out.

In case of request for balance

• The Schedule of the requested costs for the service provided, generated by the computer system to be attached for each Voucher entered:

1. The Application for Balance Payment generated by the computer system;
2. The Attendance Register(s) in original, duly filled in and signed by both the Granting Body and the holder of the Service Voucher (failure to submit the original Register entails the non-recognition of the conciliation services);
3. The Report on the service provided in the terms and manner indicated and in conformity with the PES, generated by the computer system;
4. The Report Form generated by the computer system, which gives an account of the public and private co-participation fees;
5. The Declaration on Conciliation Services drafted and signed by the holder of the Service Voucher, together with a copy of an identity document;
6. Copy of the Insurance Policy taken out, if not already filed and subject to its validity.

In the event of a Settlement Notice with a zero balance:

1. The Settlement Notice with zero balance;
2. The original Attendance Register(s).

The fees for the services provided are paid to the Project Manager by the Provincial Administration within 30 days from the date of issue of the invoice or fiscally valid expense note. In order to speed up the accounting procedures, the Claimant may issue a maximum of one invoice or fiscally valid expense note per month for each CUP (Unique Project Code), also including more than one Service Voucher and/or more than one audit report.