As set out in the call for applications (Annex A), the documentation required to submit an application for aid varies depending on the applicant and the specific action being funded, but follows a clearly defined general structure:
1. Mandatory General Requirements and Documents All applicants must have already prepared and uploaded the following to the system: An up-to-date and validated Farm File: This must be registered with APPAG and updated during the current calendar year prior to submitting the application. Valid certified email (PEC) address: To be provided in the application for all official communications. Certificate of registration with the BDA and Apiary Census: Data from the beekeeping register and the 2025 annual census (carried out between 1 November and 31 December 2025, with at least 1 hive/nucleus) are verified directly by the authorities via the Beekeeping Database. VAT number: Compulsory for beekeepers.
2. Specific Documentation Depending on the Type of Applicant For Associated Entities (Associations, Cooperatives, Unions, Federations)List of beekeeper members: To be included and updated in the dedicated ‘ASSOCIATIVE LINKS’ section of the Business File (A4G). Minimum requirement of 15 members: Members must meet the specified requirements (validated file, BDA registration, no duplicate membership for the same year). For Research Organisations, documentation proving a presence in the area: Proof of at least one operational unit in the Autonomous Province of Trento. Curriculum vitae / Proof of experience: Documentation attesting to proven experience in the beekeeping sector over the last 5 years (publications, studies, specific assignments).
Applicants organised as first-level associations must attach the ‘List of Members’ fileto their fundingapplication; this is provided below with the relevant instructions for saving the file.
3. Technical and Justification Annexes depending on the actions:
Justification Report for Preparatory Expenditure: If necessary preparatory expenditure has been incurred between 1 July 2026 and the date of submission of the application, a written report must be attached justifying the necessity of such expenditure at that specific time.
Cost Estimates and Technical Documentation: Attachments relating to the initiatives or investments to be carried out (bearing the note: ‘Preliminary in accordance with Regulation (EU) No 2021/2115 – sectoral measures for beekeeping – year 2027’).
Action-Specific Documentation: Detailed documents described in the specific sections for each action (e.g. course programmes for Action A1, support plans for A2, technical data sheets for equipment for B1/B4/B5, etc.).
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Step-by-step procedure for creating and saving the ‘elenco_soci.txt’ file
Below is a detailed guide on how to complete the spreadsheet and export it correctly in the required format with a semicolon (;) as the separator.
Step 1: Download the pre-formatted template:Excel spreadsheet (.xlsx)
Step 2: Enter the members’ details
Step 3: Export and save from Microsoft Excel
- Click on ‘File ’ in the top left-hand corner and select ‘Save As’.
- Choose the destination folder on your computer.
- In the ‘Save as’ drop-down menu (File type), select CSV (comma-separated) (*.csv) or Text (tab-separated) (*.txt).
- In Italian-language versions of Excel on Windows, the CSV format uses a semicolon ; as the column separator by default.
Step 4: Alternative procedure using LibreOffice Calc / OpenOffice
If you are using LibreOffice Calc:
- Go to File > Save As...
- Select CSV Text (.csv) as the file type and tick the ‘Edit filter settings’ box.
- In the dialogue box that appears:
- Field separator: enter the semicolon ;
- Text delimiter: delete any characters (leave the field blank).
- Click OK.
Step 5: Rename the file extension to .txt
If the generated file has a .csv extension (e.g. member_list.csv):
- Right-click on the file and select Rename.
- Change the file extension from .csv to .txt (e.g. member_list.txt).
- Confirm the change when prompted by the operating system.
Step 6: Final check
Open the .txt file you have just saved by double-clicking it. It should look like this:
Plaintext
RSSMRA80A01L378X;Società Agricola Rossi S.S.;043TN001
If the format is correct, the file is ready to be attached to the application on the online portal.
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Treatment plan (anti-varroa)
You must submit a plan for the purchase of veterinary medicines.
How to do this: It must be drawn up using only the downloadable Excel template attached below.
What to include in the file:
Member details (tax code, name, BDA code).
Treatment period (summer or autumn 2027).
Number of hives (please note: this must not exceed the number actually owned by the member).
Type of medication and number of packs required.
Format:this plan must be submitted as an Excel file.