International Trade Fairs: Fair Communication

The following may qualify as 'international

1. major trade fairs, understood as exhibitions of a general nature, not limited to particular categories of products and open to the public;
2. trade fairs or exhibitions specialised by reason of the products displayed, normally reserved for an audience of specialists or professionals;

if the event with 'national' status has the following characteristics

• in the last edition it alternatively registered an attendance of:
  • at least 15%, out of the total number of exhibitors, of foreign exhibitors from, alternatively, at least 10 foreign countries or, from at least 5 non-EU countries
  • at least 8% of foreign visitors, out of the total number of visitors;
• it takes place within an exhibition centre that meets the following suitability requirements
  • presence of functional connection services to reach the exhibition centre
  • availability of outdoor parking facilities;
  • safety of the facilities (equipment and fire-fighting service; criteria for stand fittings; unification of the requirements for exhibitors in terms of safety; security service; heating, ventilation, lighting systems);
  • conference halls;
  • travel and hotel reservations;
  • telecommunications service and computer connections;
  • banking services;
  • catering services;
  • press services;
  • first aid;
  • public order;
  • forwarding agent;
  • business centre (general information service; reception centre for operators and delegations; import-export information service; assistance for foreign operators; interpreting; business contacts; questions and offers)
  • information service (list of exhibitors by: product sector, commercial interest, origin, conference programme and side events; press, personal card);
  • statistics relating to trade fairs;
  • computerised systems.

Events meeting these requirements must be notified to the Province.

The notification must be submitted before the event is held.

Unauthorised use of the title of international trade fair event is punishable by an administrative fine of between EUR 600 and EUR 1,800.

Organisations and organisers of trade fairs that meet the requirements for trade fairs of an international character and wish to use this designation.

The interested party shall submit the requested documentation by one of the following means

• by sending it by email to the PEC address indicated on the form;
• by delivering it directly to the competent provincial structure, or to any other peripheral office of the Province
• by sending it by registered mail with advice of receipt;
• by sending it by fax to 0461/494747.

In the event that the organiser intends to include the international trade fair event in the Italian Trade Fair Calendar managed by the Conference of Regions, it shall send the relevant communication to the competent provincial trade structure by 14 May of the year preceding the year in which the event is held.

The following must be attached to the notice of the event

1. copy of the event regulations
2. (in the case of a new event of an international nature) a report showing that it is a derivative initiative of another international event (specifying which one) and that it is aimed at a broader valorisation of product sectors already present in the original event and detached from it
3. documentation relating to the certification of the data performed by a certification body accredited by the single national accreditation body ACCREDIA pursuant to the Ministerial Decree of 22 December 2009 of the Ministry of Economic Development
4. information notice pursuant to Articles 13 and 14 of EU Regulation No. 679 of 2016 duly signed
5. copy of valid identity document (if the documentation is not digitally signed).

The communication is effective immediately without the need for any action to be taken by the public administration.

If irregularities emerge from the examination of the application, the interested party will be notified by PEC.