International Development Cooperation Initiatives of the Provincial Council

Initiatives of particular institutional importance in the field of international development cooperation identified annually by the Provincial Council.

APPROVAL PROCESS

The approval process for projects relating to the initiatives planned by the Junta includes the following stages:

1. The Provincial Council approves the outline of the public notice of co-designing (hereinafter notice), the relevant forms and defines, at the same time, the total amount of financial resources available.
2. The implementing subjects submit the expression of interest to participate in the co-designing procedure, accompanied by a project idea;
3. the evaluation team expresses an opinion on the project ideas received;
4. the competent provincial structure, following the opinion of the evaluation team, prepares the measure of approval of the project ideas and of the subjects admitted to the co-design process, initiating the work of the co-design roundtable (hereinafter the roundtable);
5. The work of the table concludes with the signing of the operational project by the subjects participating in the table;
6. the competent provincial structure adopts the measure approving the operational project, identifies the implementing party(ies), defines the eligible expenditure and the amount of the contribution, as well as the outline of the convention by means of which each of the parties undertakes to maintain the reciprocal commitments
7. in the event of unproductiveness of the table, the Provincial Council adopts a resolution of acknowledgement.

PUBLIC NOTICE OF CO-DESIGNING

The notice shall contain the following minimum elements

1. the description of the planned initiative, the thematic and territorial areas of intervention, the objectives to be pursued through co-designing
2. eligible subjects, participation requirements and grounds for exclusion, with particular regard to the rules on conflicts of interest;
3. modalities and deadlines for the submission of the application for participation and related declarations and forms;
4. the criteria for the selection of project ideas to be admitted to co-designing;
5. the framework of available resources;
6. the procedures for conducting and participating in the round table;
7. the information referred to in Article 25 of Provincial Law no. 23/1992;
8. any other element deemed appropriate in relation to the specific characteristics of the initiatives.

EVALUATION NUCLEUS

1. The evaluation team provided for by article 14 bis of Provincial Law no. 4 of 15 March 2005, composed of three experts in the field of international cooperation with proven experience and competence appointed by the Provincial Council, expresses its opinion on the project ideas on the basis of the criteria established in the notice.
2. The core group may participate in the meetings of the round table and make observations on the development of the projects.

ELIGIBLE EXPENSES AND PERCENTAGE OF FUNDING

1. Taking into account the budget defined when the notice was approved, a contribution of up to 100% of the eligible expenses may be granted to the implementing parties, which is paid on the basis of the expenses actually incurred. Agreements may only provide for the reimbursement of expenses actually incurred and documented.
2. During the co-design phase, the expenditure may be redetermined taking into account the purpose of the project, in relation to the extent of the provincial intervention and other resources, the concrete conditions of feasibility and the appropriateness of the planned expenses.
3. All expenses incurred and documented that are necessary for the implementation of the actions and envisaged by the project are eligible. Expenditure not clearly identified (e.g. miscellaneous, contingencies) and expenditure not consistent with the project activities are not eligible.
4. Any limits for specific types of expenditure are identified in the notice.
5. Indirect costs are recognised to the maximum extent provided for in the notice, limited to the portion directly attributable to the activity of the financed project and subject to documented reporting.
6. The provincial funding may not in any case exceed the deficit set out in the project's financial plan.

Third sector organisations registered in the National Register of the Third Sector for at least 6 months and whose bylaws include, among the activities of their corporate purpose, cooperation for development or similar expressions such as cooperation or international solidarity, operating in the Province of Trento, may participate in the initiatives planned by the Council.

The Council may identify further specific requirements in the notice in relation to the characteristics of each planned initiative.

The participation of a local partner is required if expressly provided for in the notice.

The Province, through the provincial structure responsible for international cooperation (hereinafter the competent provincial structure), participates as coordinator in the implementation of the initiatives.

Please refer to the PUBLIC NOTICE FOR CO-PROJECTION that is published periodically in the NOTICE section

NOTICE of expression of interest in the BALKANS AREA in the health and socio-sanitary sector

(EXPIRED on 18 May 2025)

SELECTION OF PARTICIPANTS AND START OF THE CO-DESIGN PROCESS

1. Interested parties send to the competent provincial structure, in the manner and within the timeframe set forth in the notice itself, expressions of interest in co-design, accompanied by the relative forms and including the project idea.
2. Within 15 days from the expiration of the deadline for the submission of the applications, the competent provincial structure verifies the formal regularity of the applications for the purpose of eligibility and transmits to the evaluation nucleus referred to in Article 6 of these criteria the project ideas formulated by the subjects meeting the formal requirements for participation.
3. The core unit examines the project ideas and expresses its opinion within the term of 30 days from their submission by the competent provincial structure.
4. Compatibly with the resources defined in the notice, the competent provincial structure prepares the determination of approval of the project ideas, and of the subjects admitted to co-designing, and commences the work of the table.

CO-DESIGNING TABLE

1. Without prejudice to the Province's ownership of the choices, within the framework of the collaborative relations established through co-designing, the Province and the participants become partners in the elaboration of the projects necessary for the pursuit of the objectives planned by the Council.
2. The competent provincial structure coordinates the table, which is responsible for drawing up the operational projects.
3. At the invitation of the competent provincial structure, any other provincial structures competent in the field and other actors of the Trentino, national and international international cooperation system may participate in the co-planning round table.
4. The work of the round table shall be concluded within 90 days from the date of the first meeting, with the signing of the operational project by the subjects participating in the round table.
5. In accordance with the resources defined in the notice, the competent provincial structure adopts the measure approving the operational project, identifies the implementing subject(s), defines the eligible expenditure and the amount of the contribution, as well as the outline of the convention, pursuant to art. 55 of the Code of the Third Sector, through which each party undertakes to maintain the reciprocal commitments.

WORKING METHODS

1. Co-design, as a participatory and shared process, presupposes, in addition to the implementation of the principle of horizontal subsidiarity, a relationship of loyal collaboration aimed at building a relationship between the participants, marked by the principles of good faith, proactivity and reciprocity.
2. The manager of the competent provincial structure, by means of his own motivated act, excludes from co-designing those who do not ensure the minimum participation required by the notice, in quantitative and qualitative terms, in the work of the round table.

IMPLEMENTATION, CONCLUSION AND REPORTING DEADLINES

1. The project start date is the date specified in the agreement.
2. Project activities must be carried out as defined in the agreement. During implementation, the implementing party may request changes to the project from the competent provincial structure. The amendment must be requested before it is made, must be well justified, must highlight any changes to the financial plan, must leave the purposes and the type of beneficiaries unchanged, and may not provide for any increase in the grant awarded. The competent provincial structure assesses the request for changes and within 30 days provides for the possible authorisation through a determination by the manager of the competent provincial structure.
3. The reporting deadline is established in the agreement and may be extended for a maximum of 12 months. Any request for an extension of the reporting deadline must be justified and submitted before the expiry of the project. The authorisation of the competent provincial structure is granted by a determination of the manager.
4. Substantial changes not authorised in advance, failure to achieve or partial achievement of the objectives due to irregularities in the conduct of the project, non-compliance with the completion and/or final reporting deadlines shall entail the total or partial reduction or revocation of the grant awarded and the recovery of any sums disbursed plus simple interest calculated at the legal rate from the date on which the grant payment mandate was issued until the date of reimbursement.

TERMS OF CONTRIBUTION DISBURSEMENT AND FINAL REPORTING

The contribution shall be disbursed as follows:

a) The first advance payment (up to a maximum of 25% of the grant awarded for the project) once the agreement has been signed upon submission of the application for the advance payment;

b) The second advance (up to a maximum of 35% of the total grant awarded for the project) and the third and final advance (up to a maximum of 25% of the total grant awarded for the project) are paid upon presentation of the following documents

- application for payment of the further advance

- report on the progress of the project consistent with the chronogram

- photographic documentation;

- statement of expenditure;

- list of expenditure documentation for an amount at least equal to the advances received;

- expenditure documentation;

c) For the purpose of settling the balance of the grant awarded, the implementing entity shall submit to the competent provincial structure

- application for settlement of the balance

- final illustrative report

- photographic/video documentation of the completed project

- statement of expenditure and income;

- list of expenses incurred for the entire project;

- expenditure documentation for the last part of the expenses incurred (the expenditure documentation must be in the name of the implementing body or of the partners with whom the partnership agreements have been signed; it must be receipted and produced in original or in copy certified by the competent authority)

- declaration for documents submitted in simple copy to be presented in the event that, for tax reasons, the originals of the expenditure documents must remain in the country where the project was implemented.

The percentage allocated at the time the grant is awarded shall be recalculated on the basis of the final eligible expenditure.

2. The following rules shall be observed with respect to the CUP assigned by the competent provincial structure

- the CUP must always be present in the documents evidencing the expenditure (invoices and payment documents) issued after the CUP has been notified;

- reconciliation" is allowed by manually entering the CUP code and accompanying it with a declaration issued by the beneficiary in the following cases

(i) error in typing the CUP code;

ii) presence of the CUP code on at least one of the documents proving the expenditure (invoice or receipt).

3. For the payment of its entitlements, the implementing party shall submit a formal request to the competent provincial structure, using the forms attached to the notice.

4. At the time of the final statement of accounts, if the amount to be paid in balance to the implementing body is lower than the amount already disbursed on the basis of the requests for advance payments, the implementing body shall reimburse, following a request by the Province, the excess amount received, plus simple interest calculated at the legal rate starting from the date on which the payment order for the grant is issued until the reimbursement is made.

5. During the reporting phase, offsets between the macro-items of expenditure envisaged in the project are accepted up to a maximum of 20% of the budgeted expenditure for each macro-item. Any offsets greater than the indicated percentage are considered project variations and must therefore be requested prior to their implementation.

GENERAL PROVISIONS

1. The documentation produced for the purposes of the grant must be in Italian; if in a foreign language, it must be translated.

2. In the event of non-reporting, non-achievement of the project objectives due to serious default by the implementing party or other serious irregularities, the implementing party may not submit an application for access to funding provided by the provincial regulations on development cooperation for a period of two years.

3. Provincial funding shall be provided in accordance with State aid regulations as applicable.

4. It is compulsory to display the logo of the Autonomous Province of Trento and the phrase "Made in collaboration with and with the support of the Autonomous Province of Trento" on all structures and materials made with the funding of the project.

5. It is mandatory to make all communication materials realised with the financing of the project available to the PAT.