Historic places of commerce: liquidation of grant awarded

The consortia and associations to which the grant was awarded must submit the accounts of the expenses for the purpose of its liquidation by 30 September of the year following the grant.

The consortia and associations to which the grant was awarded may request an extension for reporting expenses only once, for a maximum period of 90 days, subject to a reasoned and formal request to be submitted strictly within the original deadline.

Only consortia may request an advance of up to 60% of the grant awarded when the measure becomes enforceable.

N.B.: the following text does not replace the regulations set out in the Resolution of the Provincial Council no. 785 of 12 May 2023 and subsequent amendments to which reference should be made for all purposes.

The expenses accounted for must be receipted at the time of submission of the claim for payment.

Cash payments are not permitted.

In the event of non-compliance with the reporting deadlines, possibly extended, the grant will be declared totally forfeited, except in the case where the report is submitted after the deadline, but before the start of the forfeiture procedure; in this case the grant will be reduced by 10%. If the programme is not carried out, or if the minimum limit of expenditure eligible for the grant is not reached, and if, for cultural events only, there is no registered office or place of business in Italy on the grant payment date, the grant is forfeited.

In the event that the documentation submitted, possibly supplemented, does not indicate the cultural nature of the event, the grant is revoked or redetermined, subject to the "de minimis " capacity available at the date of redetermination.

In the event that the expenses incurred and admitted at the time of reporting do not cover the advance payment, if any, the excess amount disbursed shall be recovered, plus interest calculated at the legal interest rate from the date of receipt of the payment order until the date of actual repayment of the amount.

The recipients of the grant are consortia of businesses or companies and associations, meeting the requirements set out in Article 1(1) and (2) of the implementation criteria of Article 64(2) and (2a) of Provincial Law no. 17/2010 (Law on Commerce), approved by Resolution of the Provincial Council no. 785 of 12 May 2023 as amended.

The forms, duly completed in all parts and signed by the legal representative, must be submitted

• by sending them to the PEC address indicated on the form;
• direct delivery, by appointment, to the competent provincial structure.

NB: the paper surety bond must only be submitted in original (direct delivery or registered mail with advice of receipt).

To the reporting formpreviously completed and signed by the legal representative, must be attached:

• copy of the tax documentation (for electronic invoices submit the "style sheet") with the relevant receipt;
• a copy of the contract concluded if the event or part of the event was carried out with the collaboration or "turnkey" consultancy of external parties and the relevant invoices are not sufficiently detailed;
• exhaustive descriptive report of the individual events/initiatives admitted to the grant and carried out (for the purpose of verifying the correspondence of the invoices submitted indicating the name, place and date of the event, main features) containing also an indication of any events/initiatives planned but not carried out
• a list of costs incurred broken down for each of the events/initiatives covered by the grant, with an indication of the relevant tax documentation and a description of the product/service sold, broken down by macro-item (planning - for consortia only -, implementation, promotion and publicity)
• material proving the realisation of the events (such as photographic documentation, brochures, press reviews), as well as the use of the "Historic Place of Commerce" mark (the material must be attached to any relevant invoices);
• in the case of cultural events, a descriptive report indicating the achievement of the objectives set out in Article 2a(1)(b) and (c) of the criteria;
• photocopy of a valid identity document of the undersigned (if the declaration is signed with a handwritten signature and not in the presence of the designated employee);
• (if applicable) proxy/power of attorney for the completion and submission of the application and related privacy policy, signed by the delegating party;
• (if applicable ) information notice pursuant to Articles 13 and 14 of EU Regulation no. 679 of 2016 duly signed (only if the request for payment of thegrant advance is signed by a person other than the person who signed the application).

To the application for extension complete with revenue stamp, previously completed and signed by the legal representative, must be attached a photocopy of the valid identity document of the signatory.

FOR CONSORTIA:

To the form for theadvance up to to 40%, previously completed and signed by the legal representative, must be attached:

• list of accounting documentation;
• copy of the tax documentation (for electronic invoices submit the "style sheet") with the relevant receipt, for a total amount that, multiplied by the percentage of contribution determined at the time of the grant, results in at least the amount of the advance requested
• photocopy of a valid identity document of the undersigned (if the declaration is signed by hand and not in the presence of the designated employee).

To the form for the'advance from 50% to 60%, previously filled in and signed by the legal representative, must be attached:

• photocopy of a valid identity document of the signatory (if the declaration is signed with a handwritten signature);
• bank guarantee or surety policy;

1. if bank guarantee or surety policy paper (to be submitted in original) for an amount equal to the advance requested:

   a) for sureties of an amount up to €50,000.00: a declaration in lieu of certification by the guarantor declaring the office held as well as possession of the powers to validly bind the bank or insurance company;

   b) for an amount exceeding 50,000.00 euro: exclusively notarial authentication of the signature of the surety with specific indication of the existence of the signatory's authority to bind the guarantor, affixed at the foot of the bank surety or surety policy

2. if bank surety or surety policy digitalthe surety, in order to be properly constituted in digital form, must comply with the following requirements

• it must be issued in the form of a native digital file, in a format suitable for storage (typically PDF/A or PDF);
• it must be signed by the guarantor with a valid digital signature;
• it must be transmitted from the PEC box of the sender to the PEC box of the receiving provincial structure.

The signature of the guarantor with a valid digital signature does not require authentication. In the case of guaranteed amounts equal to or greater than €50,000.00, the receiving provincial structure shall verify that the company issuing the digital surety has conferred the relevant signature power on the signatory by consulting the special power of attorney available in the Chamber of Commerce, Industry, Crafts and Agriculture's business registry.

NB: PLEASE NOTE THAT CASH PAYMENTS ARE NOT ALLOWED.

The waiting days are respectively

• 60 days for settlement;
• 90 days for extension.