Farm dossier farmers

Every company that presents itself to the public administration to request contributions, concessions or certifications in the field of agriculture must be registered in the Registry of the Primary Sector.

The Registry collects information on public and private entities, identified by their tax code, engaged in agricultural, agrifood, forestry and fishing activities, which have any kind of relationship with the central or local public administration. Registration with the Registry requires the establishment of the farm file.

The electronic farm file is the set of information relating to the subjects required to be registered in the farm registry as per Presidential Decree no. 503 of 1 December 1999, checked and certified by the Paying Agencies with the information in the Public Administration databases, including those of the Integrated Administration and Control System (IACS).

The electronic farm file therefore collects the information and documents constituting the productive assets of the agricultural holding, including those relating to the farm's stocks and tenure. The farm file is the reference and calculation base valid for the purposes of the procedures provided for by the EU, national and provincial regulations on agri-food, forestry and fishing, without prejudice, however, to the verification and control powers of the administration itself.

In order to set up and update its file, the farm may apply to the Authorised Agricultural Assistance Centres (CAA) authorised by the Region or Province and agreed with theProvincial Paying Agency (APPAG). The CAA, to which the farm gives the mandate, takes care of collecting and storing the documentation, and of entering the information into the system. The file manager carries out its task in compliance with the Personal Data Protection Code.

Public and private subjects carrying out agricultural, agri-food, forestry and fishery activities and having any kind of relationship with the Public Administration.

For subjects other than farmers, a simplified file is set up whose compulsory information and documentary content is limited to personal data and there is no graphic cultivation plan.

For the purposes of compiling the farm file, holdings that have their registered office, or the owner's residence, in the case of sole proprietorships, in the territory of the Autonomous Province of Trento must compile the farm file at APPAG, the Paying Agency with territorial jurisdiction.

APPAG has delegated, by special agreement, to the Agricultural Assistance Centres (CAA) authorised in the Province of Trento, the tasks of setting up, updating and managing the farm file.

The owner of the farm, having chosen the CAA, signs a sole and exclusive mandate of representation in favour of these entities, which assume towards APPAG the responsibility for the identification of the farmer, the completeness, formal consistency, and updating of the information and documents forming part of the farm file.

The owner/legal representative may, by 30 November of each year, revoke the mandate to his CAA and sign a new mandate with another CAA, which will take effect from 1 January of the following year.

An agricultural holding that transfers its registered office or a sole proprietor that transfers its residence to another Region/Autonomous Province must apply to the Paying Agency with territorial jurisdiction for the transfer of the farm file.

It is possible to apply for the establishment or transfer of a farm file at a Paying Agency other than APPAG, if the farm has one or more technical economic units (UTE) located outside the territory of the Autonomous Province of Trento.

Further information on the regulations and operating instructions relating exclusively to 'registry' files can be downloaded under Documents in the menu on the left.

Entities other than farmers, for the purposes of setting up and updating simplified farm files (master files) only, may apply directly to APPAG, Ufficio interventi settoriali e coordinamento controlli (Sectoral Intervention and Control Coordination Office).

For this purpose, it is necessary to produce the following documentation, duly completed and signed, and sent to APPAG at appag@pec.provincia.tn.it and appag.utaocmecontrolli@provincia.tn.it :

• model of constitution/change and validation of the master farm file (downloadable in the forms section);
• in case of handwritten signature valid identity document of the owner or legal representative of the company/entity (photocopy)
• certification from the bank of the bank details (IBAN code) - attaching a copy of one of the following documents
  • title page of the current account contract where the IBAN code is legible
  • header of the current account summary statement;
  • statement of the credit institution.

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