Application for reimbursement of expenses incurred by the Consultants

The Consultant may request reimbursement of travel, board and lodging expenses.

Reimbursable expenses are those incurred for:
a) travel within their respective areas of competence;
b) travels in Italy;
c) participation in the conference of consultants
d) other meetings between counsellors;
e) meetings with the Trentino community in the area of competence;
f) institutional meetings;
g) other meetings indicated by the Emigration Office.

Types of reimbursable expenses
a) travel tickets
b) parking expenses;
(c) airport and entry visa fees;
d) travel insurance policies (health and cancellation);
(e) luggage transport costs
f) road and/or motorway tolls, or for transporting the vehicle by ferry;
g) taxis and similar services;
h) use of vehicle at one's own disposal
i) vehicle hire and fuel purchase;
j) overnight stay with breakfast, if any, in accommodation facilities
(k) meals;
(l) rental of meeting rooms;
m) health expenses for fulfilments required by current legislation in the places of arrival and departure (swabs, serological tests, vaccinations, etc.).

For the use of public transport, the choice of the most advantageous fare is recommended. For the use of one's own vehicle or an available vehicle, a mileage allowance of one third of the current price per litre of green petrol in the consultant's country of residence is paid.

Overnight accommodation costs, with breakfast, if any, in accommodation facilities, are reimbursed up to a limit of EUR 200.00 per night.

Up to two meals per day are reimbursed for a maximum total daily amount of euro 103.30.

For further details see G.P. resolution no. 71 dated 28 January 2022

The Consultóre is the contact point for the Autonomous Province of Trento abroad in its area of competence, where it represents Trentino communities and collaborates in the implementation of initiatives dedicated to Trentino people living abroad and their descendants.

In order to obtain reimbursement of the costs incurred, the consultant must send the application for reimbursement to uifficio.partenariati@pec.provincia.tn.it.

The Consultant must enclose with the application for reimbursement the expenditure documentation (invoices or receipts) and a copy of an identity document, in pdf format. All expenses must be indicated in the expenditure currency. A separate attachment sheet must be used for each event.

For each quarter, the application for reimbursement and the expenditure documentation must be submitted within 15 days after the reporting period. Exceptionally, applications for reimbursement may also be submitted in different periods, provided that they are submitted by 15 January of the year following the year in which the event took place.

Consultants who are citizens of an EU country must use the form reserved for them

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