Refund of membership fees paid by local branches to ODV and APS

Entities registered with the RUNTS (at the time of submitting the application) are not eligible for reimbursement if:

1. they have been removed from the RUNTS during the refund assessment process or where the removal procedure was initiated during the assessment;
2. they are in the process of being dissolved on the date of the application, having either:
   • adopted a resolution to wind up the organisation
   • applied to the Revenue Agency to have their tax registration number cancelled
   • requested an opinion from the provincial RUNTS office regarding devolution pursuant to Article 9 of the Third Sector Code
3. submit an application for a total amount equal to or less than 50 (fifty) euros;
4. the number of members or volunteers has not been previously declared in the RUNTS, or the data contained in the RUNTS indicates that the organisation has registered zero volunteers or members in the relevant registers.

To be eligible for reimbursement, the membership fee must relate to the calendar year preceding that in which the application is submitted. Membership fees valid for part of a year are also considered eligible, provided that the period of validity began in the preceding calendar year.

Any amounts collected and retained by the provincial branch that have not been paid to the national organisation, or subsequently reimbursed by the latter to the provincial federation or coordinating body, are excluded. 

Associations must:

• be registered in the Single National Register of the Third Sector (RUNTS), in the sections for voluntary organisations and social promotion associations;
• be members of and/or affiliated with national organisations registered with the RUNTS;
• have their registered office in the Province of Trento at the time of payment of the grant;
• be up to date with the filing of their articles of association, updated in accordance with Third Sector legislation, and with the updating of their details on the RUNTS portal.

Proof of payment may be provided in the form of either a copy of the bank transfer or a credit card receipt, containing the following details:

• the bank through which the payment was made;
• the amount;
• the date of the transaction (value date).

The document proving payment must unequivocally confirm that the financial institution has debited the account. To this end, the document must show a transaction status indicating that the payment has actually been processed (for example, it must include the wording ‘acquired / executed / completed’). Receipts showing only the request for the bank transfer to be processed are not accepted.

Where the membership fee is paid using a payment method in the name of a person other than the organisation, the latter must attach a copy of the transaction relating to the reimbursement made by the organisation (using traceable means, not cash) to the person who personally paid the membership fees. The document proving the reimbursement of the amount paid in advance must show:

• a date of transaction prior to the reimbursement request
• an amount corresponding to the sum paid to the national body

Reimbursements – whether direct or indirect – made using non-traceable means will not be accepted.

The following voluntary organisations (ODV) and social promotion organisations (APS) with their registered office in the province of Trento, which have actually paid their membership fee to the national organisation, may apply for a grant, namely:

• the regional branch (coordination body/federation) associated with and/or affiliated to the national organisation;
• the local branch associated with and/or affiliated to the national organisation.

For the purposes of reimbursement, ‘national organisations’ are defined as:

• bodies registered in Section E – Associative Networks
• national federations and coordinating bodies – operating across several regions – registered with the RUNTS in Sections A and B of the RUNTS

Beneficiaries must have their registered office in the Province of Trento from the date of payment of the fee covered by the grant application and at least untilthe date of the decision granting the reimbursement.

For the purposes of eligibility for reimbursement, the requirement forregistration with the RUNTS must have been in place since at least 31 December of the year for which the grant is requested and must remain in force until the date of the decision granting the reimbursement, except as provided for federations and coordinating bodies.

The application must be submitted online via the green button below labelled‘Access the service’, which will allow you to start the application process online via the electronic platform known asthe ‘Citizen’s Portal’, following authentication using your digital credentials:

• SPID (public system for managing the digital identity of citizens and businesses)
• CIE (electronic identity card)
• CNS (National Services Card)

The application may be submitted:

1. by the temporary legal representative
2. by an authorised representative

The person holding a power of attorney must fall into one of the following categories:

• a volunteer registered in the relevant certified register
• a member of the executive committee
• an employee or quasi-employee of the organisation with an active INAIL registration

The power of attorney must be digitally signed (on a tamper-proof file) by the legal representative or signed by the same person by hand (in which case it must be accompanied by an identity document of the declarant).

Platform downtime

ONLY AND EXCLUSIVELY in the event of a significant disruption to the platform, or in the event of a significant malfunction, will the deadline for submitting applications be extended for a period corresponding to the duration of the malfunction (by order of the Head of the relevant department) and announced via the official website of the Autonomous Province of Trento.

The following must be attached to the application:

1. a copy of each payment receipt issued by the national body;
2. (if applicable) a list of affiliated members;
3. a declaration issued by the national organisation, which must include, amongst other things, the period of validity of the membership fees, the amount of each individual membership fee, and the number and scope of cover provided by the insurance policies (accident/sickness and third-party liability);
4. (if applicable) a special power of attorney, only if the application is submitted by an authorised representative, to be submitted using the appropriate form approved by the relevant office (downloadable from the link below).