Grant application for historical archives and preservation libraries

Public bodies, entities that own, possess or hold in any capacity private archives declared to be of significant historical interest, ecclesiastical entities that own archives recognised as being of significant historical interest, private entities that own, possess or hold libraries declared to be of significant importance.

Applications can be submitted either via e-mail to the following address serv.soprintendenza@pec.provincia.tn.it by traditional means, i.e. by registered mail with acknowledgement of receipt or hand-delivered to the head office of the Soprintendenza per i beni culturali (Superintendency of Cultural Heritage) Technical Service, at the various decentralised public information and assistance desks throughout the territory, or sent by fax together with the relevant attachments.

For interventions on archival heritage:

• illustrative report in which the starting situation on which the intervention is intended is represented, the purpose of the proposed intervention and the consequent effects.

If the application concerns the conservation and restoration of archival property, the report must be particularly precise in relation to the description of the documents, their damage and the proposed intervention.

If the application concerns the census, ordering and inventorying of archives, it must contain the objectives of the initiative and the consequent effects, and include

1) description of the suitable premises, furnishings and equipment available or a report on those that will be provided for archive storage

2) description of the archive: core competences of the producer (in the case of archives of a particular nature), consistency and general chronological details, observations on the arrangement and any existing tools

3) nature of the work to be carried out: in relation to the order, components and analytical nature of the inventory, as well as the descriptive elements of the archival units

4) resources: qualification of operators and relative work commitment, indication of any software to be adopted, stationery material required

5) implementation time, also with reference to a possible division into lots.

• cost estimate dated no earlier than 90 days from the date of submission of the application, if drawn up by a technician or specialised company
• financing plan;
• copy of the resolution of the competent body concerning the approval to carry out the intervention subject to the grant (only if the application is submitted by public bodies e concerns the acquisition of structures intended as archives premises);
• preliminary project accompanied by cartographic documentation identifying the territorial location of the work (only if the application concerns the construction, extension and renovation of structures to be used as archives premises);
• a copy of the resolution of the competent body concerning the approval of the implementation of the work subject to the grant and the approval of the preliminary project in technical terms (only if the application is submitted by public bodies e concerns the construction, extension and restructuring of structures to be used as archives);
• photocopy of an identity document of the applicant (in the cases provided for);
• information notice pursuant to EU Regulation No. 679 of 2016(alternative to the declaration of having read the privacy policy made available on the website).

For interventions concerning the functioning of the archives

• summary sheet of expenses incurred in the last year preceding the year for which the grant is requested;
• report on the activity planned in the year of reference, including objectives and consequent effects;
• staff cost statement, including expected costs;
• fact sheet for miscellaneous operating expenses (venue maintenance, equipment, electricity, telephone, water, etc.), including expected costs;
• fact sheet for ordinary maintenance of documentary material, including expected costs;
• fact sheet for the purchase of books, including expected costs;
• financing plan;
• declaration pursuant to Article 28, paragraph II of Presidential Decree no. 600 of 29 September 1973;
• photocopy of an identity document of the applicant (in the cases provided for);
• information notice pursuant to EU Regulation no. 679 of 2016(alternative to the declaration of having read the privacy policy made available on the website).

For interventions for preservation libraries

• illustrative report outlining the starting situation on which the intervention is intended to take place, the purpose of the proposed intervention and the consequent effects
• cost estimate dated no earlier than 90 days from the date of submission of the application, if drawn up by a specialist technician or firm;
• financing plan;
• photocopy of an identity document of the applicant (in the cases provided for);
• information notice pursuant to EU Regulation no. 679 of 2016(alternative to the declaration of having read the privacy policy made available on the website).

Applications may be submitted from 1 March and by 30 November each year.

Applications for the operation of the archives are valid for one year.