Application for authorisation or integration of video surveillance installation

Video-surveillance systems required for organisational and production requirements, the protection of company assets or safety at work, from which it is also possible to remotely monitor workers' activities, may be installed subject to prior agreement with the company trade union representatives. In the absence of these, or in the event of failure to reach agreement with them, the Employment Service is the competent body to issue the authorisation for the Autonomous Province of Trento.

The video surveillance system may only be installed once the authorisation has been issued. Please note that even the mere installation and/or commissioning of audiovisual equipment prior to the authorisation requested with this application will give rise to the application of the sanctions provided for by Article 38(1) of Law No. 300/70.

The use of video surveillance systems for the purpose of remote control of workers' activities is prohibited.

The applicant shall produce any additional documentation requested by the person in charge of the procedure within the allotted time.

HYPOTHESIS OF REQUEST FOR INSTALLATION

Employers who intend to install a video-surveillance system for the purpose of protecting company assets, organisational and production requirements or safety at work.

In the event of a request to install video-surveillance systems for more than one local unit located in the Autonomous Province of Trento, a single application may be submitted.

HYPOTHESIS OF REQUEST FOR INTEGRATION

Employers who intend to integrate an already authorised video-surveillance system.

The application must be submitted in the following cases

• the company intends to install a video-surveillance system at an additional local unit or premises;
• the company intends to change the mode of operation of an already authorised system;
• the company needs to obtain authorisation for additional/new requirements.

It should be noted that no application or notification is requiredfor the modification of the system that concerns only the technological components (e.g. addition of a camera, replacement of the monitor) and that does not envisage any change in the methods of use or the purposes pursued.

The employer must fill in the application online only, with access from the "Stanza del Cittadino".

Use of the service is via SPID and can be accessed by clicking on the blue 'Access the Service' button below.

Authorisation must also be applied for if the company does not have employees but intends to employ them.

Two revenue stamps of € 16.00 each are required. The original revenue stamps must be kept by the company for possible checks.

The following documents are required to be uploaded as attachments

• Risk Assessment Document if video surveillance system is requested for occupational safety purposes;
• list of the operating sites for which authorisation is requested, specifying the address, the activity carried out, the needs underlying the request, the number of workers in force for each of them and the presence of trade union representatives, if the installation is requested for several operating sites
• minutes of non-agreement with the trade unions if no trade union agreement was reached.

The files to be attached can have a maximum size of 10 Mb; only PDF and Jpg formats are allowed.

The procedure must be concluded within 60 days from the date of the request. However, this period is suspended for requests for documental integration that the competent Service makes to the applicant.

Following the submission of the application to the Employment Service, a letter will be sent to the applicant initiating the procedure, containing the name and contact details of the person in charge of the procedure from whom information may be requested. The letter will also contain a possible request for additional documentation.

At the conclusion of the procedure, the competent Service issues the authorisation measure or a communication of dismissal with negative outcome.