Application for authorisation or extension of a video surveillance system installation

Video surveillance systems required for organisational and operational purposes, for the protection of company assets or for health and safety at work – and which also enable the remote monitoring of employees’ activities – may be installed subject to agreement with the company’s trade union representatives. In the absence of such representatives or in the event of a failure to reach agreement with them, the Labour Service is the competent authority for issuing authorisation for the Autonomous Province of Trento.

The video surveillance system may only be installed once authorisation has been granted. Please note that even the mere installation and/or commissioning of audiovisual systems prior to the authorisation requested in this application will result in the application of the penalties provided for in Article 38(1) of Law 300/70.

The use of video surveillance systems for the purpose of remotely monitoring workers’ activities is prohibited.

The applicant must submit any additional documentation requested by the case officer within the specified time limits.

SCENARIOS FOR A REQUEST TO INSTALL A SYSTEM

Employers wishing to install a video surveillance system for the purposes of protecting company assets, meeting organisational and operational requirements, or ensuring health and safety at work.

Where an application is made to install video surveillance systems at multiple premises located within the Autonomous Province of Trento, a single application may be submitted.

CIRCUMSTANCES FOR AN APPLICATION FOR AN EXPANSION

Employers who wish to extend an already authorised video surveillance system.

The application must be submitted in the following cases:

• the company intends to install a video surveillance system at an additional local unit or site;
• the company intends to change the operating procedures of an already authorised system;
• the company needs to obtain authorisation for additional or new requirements.

Please note that no application or notification is requiredfor modifications to the system that relate solely to technical components ( for example, adding a camera or replacing a monitor) and do not involve changes to the manner of use or the purposes for which the system is used.

The employer must complete the application online only, via the “Stanza del Cittadino” portal. 

The service is accessed via SPID and can be accessed by clicking on the blue ‘Access the Service’ button below. 

Authorisation must also be sought if the company does not currently have any employees but intends to take on staff.

Details of two revenue stamps, each worth €16.00, are required. The original revenue stamps must be retained by the company for any future checks.

The following documents must be uploaded as attachments:

• Risk Assessment Document if the video surveillance system is being requested for health and safety purposes;
• a list of the operational sites for which authorisation is sought, specifying the address, the activities carried out, the reasons underlying the application, the number of employees at each site and the presence of trade union representatives, if the system is being requested for multiple operational sites;
• a report on the failure to reach an agreement with the trade unions, should no such agreement have been reached.

Attached files must not exceed 10 Mb in size; only PDF and JPG formats are permitted.

The procedure must be completed within 60 days of the date of the application. However, this time limit is suspended in the event of requests for additional documentation made by the relevant department to the applicant.

Following submission of the application to the Employment Service, the applicant will be sent a letter confirming the start of the procedure, containing the name and contact details of the officer responsible for the procedure, from whom further information may be requested. The letter will also include any request for additional documentation.

Upon completion of the procedure, the relevant department will issue either a grant of authorisation or a notice of closure with a negative outcome.